Privacy Policy
Effective Date:11 November 2024
Overview
Caddy Clubhouse Ltd operates www.caddyclubhouse.com and https://caddy-clubhouse.circle.so. The organization serves as data controller and can be reached at:
Email: info@caddyclubhouse.com
Address: 1 Brooklands Terrace, Green Street, Sunbury-On-Thames, United Kingdom, TW16 6RW
Policy Purpose
This document outlines:
Personal data collection practices
Data usage methods
Data access and sharing
User rights
Cookie policies
Regulatory Compliance
The organization adheres to GDPR (EU Regulation 2016/679) for European users and the UK Data Protection Act 2018 for UK residents. No Data Protection Officer has been appointed as the organization falls outside required categories.
Consent Framework
Users consent to policy terms by accessing the Site. Consent withdrawal is possible without affecting prior processing. Users can withdraw consent by contacting the Data Protection Officer.
SMS Communications
By submitting your phone number, you agree to receive text messages from Caddy Clubhouse, including appointment reminders and promotional content. Users may opt out via STOP reply.
Legal Bases for Processing
The organization processes EU user data under three GDPR Article 6 bases:
User consent for specific purposes
Legitimate interests (enabling user profiles)
Contract necessity (profile creation requirements)
Data Collection
Automatic Collection:
IP address
Location
Hardware/software details
Clicked links
Viewed content
Manual Collection (via account creation):
Name, age, date of birth, sex
Email, phone number, address
Auto-fill data
Data Usage
Automatically collected data supports statistical analysis. User-provided data enables profile creation and communication purposes.
Data Sharing
Internal: Organization employees access data as needed.
External Third Parties:
Google Analytics
Marketing Agency (for targeted advertising)
Shared data includes clicked links only. The organization does not sell data except when legally required, during legal proceedings, for legal protection, or if the company is sold.
Data Retention
Data is retained until collection purposes are fulfilled. Users receive notification of extended retention.
Data Security
We use the strongest available browser encryption and store all of our data on servers in secure facilities. Employee access is restricted and confidentiality agreements are enforced. The organization acknowledges inherent internet security limitations.
User Rights (GDPR)
Users possess:
Right to be informed
Right of access
Right to rectification
Right to erasure
Right to restrict processing
Right to data portability
Right to object
Children's Privacy
Minimum age requirement is 16 years. Personal data from children under 16 is deleted immediately upon discovery. Parents or guardians may contact the privacy officer.
Data Access and Modification
Contact Privacy Officer Sophie Wilkinson at sophie@caddyclubhouse.com to access, modify, delete, or challenge collected data.
Do Not Track
The organization responds to browser-initiated DNT signals. Third-party response to DNT signals is not guaranteed.
Opt-Out Options
Users may unsubscribe from marketing emails by clicking unsubscribe links within messages.
Cookie Policy
Cookie Types Used:
Functional: Save user selections
Analytical: Track Site usage and design improvements
Targeting: Personalize content based on preferences
Third-Party: Monitor preferences for tailored advertising
Policy Modifications
Updates to this policy reflect legal compliance and process changes. The "Effective Date" indicates modification timing. Periodic user review is recommended; significant changes may trigger email notification.
Complaint Resolution
Users experiencing concerns should contact the privacy officer. Unresolved issues may be escalated to the Information Commissioner's Office.
Privacy Officer Contact
Sophie Wilkinson
© 2026 Caddy Clubhouse. All rights reserved.